Meeting Minutes
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AGM 12-January 2006
Greendale Golf Society - 2006 AGM
Held 12 January 2006 at the Rolls-Royce Foreman's Club, Osmaston Road, Derby.
Attendees:- Ade Litherland, Ian Greenhalgh, Bob Harwood, Mark Fall, Stuart Weir,
Bernie Smith, Ian Odams, Peter Clarke, Ian Smith, Graham Thomas,
John Foss, Bill Simcox, Andrew Steele.
Apologies:- Steve Ellis, Stewart Littlejohn, Gary French, Ian Spibey, Mark Snape, Brian Walker.
Secretaries Report:-
The secretary opened the meeting at 5.15pm and thanked the assembled for their attendance. He tabled last years AGM minutes and reported that 2006 had been a successful year for the Society with 32 full members and 3 honorary members. He stated that the Society had had a full and entertaining year with good attendances at all the golf days.
The secretary closed by thanking all of the Committee and the people who had contributed to the society days, and hoped that 2006 would be even better.
Financial Report:-
The treasurer stated that he was awaiting the January bank statement to confirm his figures but reported that the Society had closed the year £264.80 in credit. He added that this was despite the purchase of three new trophies and losses on two of the Society days. He stated that the above would be confirmed at the next Committee meeting once the final statement for 2005 had been received.
Captains Report:-
The Captain stated that he felt 2005 had been a successful year. He had managed to play every event throughout the year, with a variety of members. He was particularly happy to see the trophies spread widely across the members, particularly some of the high handicap players that epitomised the intent of the Society. The Captain thanked all concerned in the arrangement and organisation of the golf days and hoped that the 2006 Captain would have an even better year. He closed by wishing Stuart good luck for a very successful year.
Election of Officers
The secretary announced that there were no proposed changes to officers for 2006, and the positions were read as follows:-
President - Mr. David Peel
V. Pres. - Mr. Peter Clarke
Captain - Mr Stuart Weir
V. Capt. - Mr. Mark Fall
Secretary - Mr. Adrian Litherland
Treasurer - Mr. Ian Greenhalgh
Handicap sec's. - Mr. Ian Odams & Mr. Stuart Weir
Match day sec - To be confirmed during January
Fundraiser - Mr. Steve Ellis
Other Committee members - Mr. Bob Harwood, Mr. Mark Snape, and Mr. Bernie Smith.
The officers were proposed by Mr. John Foss and seconded by Mr. Ian Odams. They were unanimously accepted by the meeting attendees.
There was also an offer of help in a committee style role or help in arranging a society day from Mr. Graham Thomas .
Fees for 2006:-
The fees for 2006 were agreed with no change from last year at:-
Membership renewal - £35
New Members - £45 (Fee includes Society shirt and bag tag).
It was noted that new members needed to submit 3 cards to be eligible for any of the Society major trophies.
2006 Society Days:-
Weekend Away - 23/24 April Skegness Bob Harwood
Presidents putter - w/c 15 May Ade Litherland
Greendale Challenge - Wed. 21 June Hinckley Andrew Steele
Pensioners Pot - Fri. 14 July Chilwell Ian Odams
Millennium Bowl - w/c 14 Aug. Bernie Smith
Captains Day - w/c 11 Sept. Matlock Stuart Weir
Greendale Knock-out comp. Steve Ellis
Three way challenge - Mark Fall
AOB.
1). Steve Ellis had asked for three items to be raised in his absence.
a). Members had requested that we do not play a full 36 holes on a Society day.
It was felt that members could opt to play only 9 holes in the morning round, but must request to the days organiser in advance. No refund to the days fee would be made.
b). Slow play was debated and it was felt that the society should try to abide by the rules of the golf club being visited. Penalties for slow play were debated but not felt either legal or enforceable by the Society.
It was felt that the Society should issue a code of etiquette to the members and this should be read out before each event. It was also thought that one member of each team could “keep an eye” on the pace of play to ensure that this is not a problem.
c). Late changes to arrangements for any Society day.
This was reviewed by an ad hoc committee meeting and will be listed later.
2). It was raised if anything had been received from Uttoxeter regarding the letter sent by Steve Ellis regarding the Society day held there.
It was advise that a polite letter had been received from Uttoxeter that welcomed the Society back there at any time.
3). Three way challenge.
Stuart Weir gave a short overview of this years three way challenge held at Breadsall. Unfortunately the day had been spoiled by snow and several rounds had not been finished, but on the scores posted GGS had won comfortably.
Breadsall had however offered another round of golf if desired but it had to be played before Easter. It was therefore being suggested that the event could be played again possibly on the Tuesday 18th April. Stuart Weir would co-ordinate this event.
4). Graham Thomas as a new member in 2005 raised an issue of 1st tee etiquette.
This is covered under 1b above, but it was agreed that the Society should respect the laws and the requirements of the club being visited.
5). Fines were also mentioned. It was felt that the statutory fine of £5 for a mobile phone on course, and £2 for not passing the ladies tee are continued. Also that we should bring back the old rule of spot fines for the day. The days organiser should set these up in conjunction with the fund raiser for the 2006 events.
6). Presentation Evening.
Ian Greenhalgh apologised for his non-attendance last year due to illness and asked for some feedback on the event.
It was generally thought that the event did not meet expectations due to slow service and an additional party being in the upstairs room that we believed was for GGS only. It was therefore asked that we review other possibilities for the 2006 event.
The Royal Stuart Hotel being the most popular.
Ian Greenhalgh agreed to review and feedback to the committee.
7). Handicaps.
Ian Odams advised that he had been approached by members regarding the changing of handicaps. Ian said that he does this in accordance with R&A rules but had decided that with the Societies agreement would for 2006 adjust the buffer to two points above and below the standard scratch for the day.
This was agreed and passed by the meeting.
8). It was asked if the split of the divisions would be reviewed, and it was thought that his should be addressed at the next committee meeting.
9).Before the AGM started, a committee meeting was held to review the resignation of Ian Odams as match day secretary.
Ian’s resignation letter was read out to the assembled along with comments/replies from Mark Fall and Steve Ellis. Mark also advised of a phone call held with Ian on the subject.
After some debate it was felt that there had been a problem with the Society members (including Committee members) and this needed to be addressed.
To do this the committee agreed to draw up a template that should be sent to all members which defined rules to be adhered to on all Society days.
The event would be advertised 4 weeks before the date.
The numbers for the event would be closed 1 week before the event.
After this date only exceptional cases would be accepted for changes to the day.
These should be advised to the match day secretary and the days event organiser as soon as practically possible.
Part way into the meeting Ian Odams arrived and he was advised of our decisions. He was also advised that the committee held him in high regard and would ask that he re-consider his resignation.
He advise that due to the corrective action planned he was willing to re-consider and would advise us of the decision by the end of the month.
The committee thanked Ian for his understanding and patience on this matter.
The next committee meeting will be held at the Oast House Derby on Tuesday 31st January 2006.
The secretary thanked the committee for all their hard work though the past year and also thanked everyone for their attendance at the AGM.
The meeting was formally closed at 6.25pm
A Litherland. (Secretary)